Administrative Assistant

Kingston, Jamaica

Full Time

Office of the Director General

Experienced

JAMAICA CIVIL AVIATION AUTHORITY

__________________________________________________

a Statutory Body and portfolio entity of the

Ministry of Science, Energy, Telecommunications & Transport

invites applications from suitably qualified people for the following vacant position:

ADMINISTRATIVE ASSISTANT

(OFFICE OF THE DIRECTOR GENERAL)

JOB SUMMARY

The incumbent is responsible for supporting and coordinating administrative activities within the Office of the Director General to include the Board Secretariat and Data Protection Unit.

QUALIFICATIONS & EXPERIENCE

B.Sc. Degree in Public Administration, Management Studies or equivalent, from a reputable institution.

Three (3) years experience at an Administrative level.

KEY TECHNICAL COMPETENCIES REQUIRED:

Sound knowledge of local and international Civil Aviation Regulations

Sound knowledge of Management principles and practices

Sound knowledge of International Air Transport Regulations and latest developments in the field.

KEY NON-TECHNICAL COMPETENCIES REQUIRED:

Excellent interpersonal skills

Excellent communication skills

Well-developed analytical skills

Ability to act on own initiative

Strong organizational and time management skills

Strong problem-solving skills

DUTIES & RESPONSIBILITIES:

Coordinating activities related to meetings of the Board of Directors

Attend and take Minutes of Meetings

Prepare letters and memoranda from general instructions received

Conduct research activities, assist in the preparation of reports and other technical documents and ensure that these are submitted on a timely basis.

Liaise with Agencies of the Aviation Industry to assist in making agreements with them.

Keep abreast of issues concerning the organization that may appear in the local newspaper and communicate with concerned parties when necessary.

Review State Letters and highlight salient points requiring immediate action and draft responses in a timely fashion.

Assist in organizing conferences and seminars being hosted by the Authority.

Applicants who satisfy the job requirements should submit electronic applications by October 7, 2025, using the online portal.

Cover Letters should be addressed to:

DIRECTOR GENERAL

JAMAICA CIVIL AVIATION AUTHORITY

4 WINCHESTER ROAD

KINGSTON 10

We thank all applicants for their interest. However, only shortlisted candidates will be contacted.

Publication Date: September 19, 2025

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